Project Administration Officer

Project Administration Officer: 3 Job Vacancies

Employer: Oakville Chinese Network Society (OCN)

Job city: Oakville, Halton Region

Deadline: 2024/05/01

Anticipated Start Date: 2024/05/06

Summary: The Oakville Chinese Network Society is a non-profit organization rooted in the Oakville Chinese community, run by a number of volunteers who are passionate about their work in social and public services. We aim at becoming the voice of the local Chinese community, promoting Chinese traditional culture and participating in various multicultural and social activities.

Under The Government of Canada Summer Jobs program, OCN is currently seeking 3 individuals to assist the project coordinator with managing all aspects of the OCN work during the summer months, Senior Tech Help project and other activities related to seniors, women, children and youth.

The Project Administration Officers are expected to:

  • Be between 15 and 30 years of age at the start of the employment
  • Be willing to learn new skills to work with children and youth and/or senior and women groups
  • Assist in managing the project administration work such as design registration package, gather information, tabulate data, create participant attendance sheets, and track numbers
  • Assist in Designing promotional materials and outreach by using Canva, Photoshop, and Illustrator
  • Reach out to project participants by e-mails, phone calls, and other social medias
  • Organize three groups (senior, women, youth and children) weekly virtual and in person meetings or workshops, including registration, data tracking and reporting
  • Supervise the project volunteers by using OCN’s volunteer management system.
  • Work with the project volunteers and project coordinator to meet all project deliverables within time and budget
  • Assist in obtaining evaluation feedback from the participants from qualitative and quantitative perspectives during all project life-time
  • Comply with the organization’s rules and policies. Maintain a positive relationship with the project participants, workshop facilitators, volunteers and the OCN management team
  • Attend project related meetings – either virtually or in person
  • Be fluent in English, Cantonese and/or Mandarin
  • Other tasks may be assigned


Based on the COVID-19 Public Health and Government directives, the program will be delivered in a hybrid variant – both in person and online.


Working hours: 30 hours/week (including some evening and weekend hours)

Wage: $ 16.55/hour

Duration: 9 weeks

How to apply: Interested individuals are invited to apply by sending their resume and cover letter by May 1, 2024  to: Email:

Note: Candidate must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act. International students are not eligible. Selected candidates will be asked to schedule the interviews on Zoom, Microsoft Teams, and Google Hangout. Priority will be given to OCN long-term volunteers. No phone calls please- only candidates selected for interviews will be contacted.